| Submit an expense claim via mobile photo or PDF upload |  |
| Automatic OCR extraction: amount, date, VAT, merchant and suggested category | |
| Complete form: amount incl. VAT, VAT details, category, payment method, guest(s), merchant, description | |
| Hierarchical validation workflow: approval, rejection or request for modification | |
| Second level validation by HR / Accounting, with export capability to your accounting software | |
| Status tracking: to be submitted, pending approval, pending HR, paid / archived | |
| Automatic notifications and detailed historical log of all actions (timestamp, user) | |
Expense claims form a continuous flow in many organisations. Whether involving business meals, travel, small purchases or field interventions, a structured system is essential to manage these costs effectively.
The Moti® «Expense Claims Management» module allows employees to quickly record their receipts, while supervisors and HR benefit from a controlled, transparent and policy compliant process.
The entire workflow is automated and easy to follow.
With Moti®’s intuitive interface, every employee can manage their business expenses in just a few clicks, whether on site or on the road. Managers benefit from clear visibility on submitted expenses, while HR enjoys a standardised process ready for accounting or payroll integration.
The module fits naturally into your existing workflow: manager approval, HR review and accounting export. Its complete history log allows fast verification during audits or internal checks.
Automatic OCR reduces input errors, minimises manual follow up and accelerates the entire validation cycle. HR teams centralise all expenses in a single tool, preventing lost receipts and delays in reimbursement.
Each step - submission, validation, amendment or rejection - is timestamped and linked to the responsible user. This level of traceability ensures complete control over expenses and full compliance with internal rules.
Developed by our HR consultants, based on a precise analysis of your organisation. We take care of the whole setting process.
Our turnkey approach guarantees a solution entirely adapted to your needs.
Moti® is a SaaS solution, accessible on desktop and mobile devices. It allows, among other things, to efficiently keep track of your personnel’s attendance.
Double authentication and data encryption make this a highly secured work environment.
Our team stays with you even after the successful deployment of Moti®.
You can access our comprehensive online documentation and a live chat box, but even better, you can book online a training session with one of our specialised consultants.
Managing a small team or a company with hundreds of workers? Join the Moti® family and let us conquer the business world together!
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